About Us

Professional Affordable Services

Swann Systems is dedicated to helping Self-Employed and Small Business Owners with professional yet affordable bookkeeping support and services tailored to your needs.

Established since 2002, we work with a diverse range of clients including companies in the building, engineering, wholesale, retail, financial and public service sectors. Companies vary from single employees upwards with turnovers from £25k to over £10m per annum.  We are experienced at working with Clients who trade internationally in a mixture of currencies.

Services are provided in a manner most convenient to you. We can work at your premises or gather your data and work off-site. Services are designed so there is very little effort required on your part.

Services are delivered locally in the midlands. We provide you with a dedicated point of contact and will gain an understanding of your company ensuring we deliver a personal service to meet your needs.  Our team has a variety of skills and we will match your needs to the most appropriate member of the team.

See our Team Profiles here.

Who is Swann Systems?


The Swann Systems story

Swann Systems established born in September 2002 and has the ethos to assist small business owners with their accounts and bookkeeping needs. We all learn from our mistakes, but it is always good to learn from others. Swann has always in the background supporting and helping as required.


The Swann Teams breadth of knowledge spans all aspects of running a small business:

From Sheila who in 1993 was introduced to SAGE DOS version, she had 2 small children and spent the evenings inputting 6 months of accounts.  She had an excellent, supportive accountant and as Sheila had never done accounts before found that she had entered the data incorrectly twice. After the 3rd time of inputting 6 months of data, it was correct. Sheila vowed at that point that she would make sure that nobody else would go through the same trauma she had been through and would be there to support small business owners.

She continued assisting her partner from 1993 until 2002 in an IT Services Company, they were a SAGE Solution Centre and specialised in IT support and SAGE training. Sheila processed all of the accounts for both the limited company and partnership gaining a lot of expertise in supporting business owners.

Swann was hatched or fledged in 2002 after Sheila found herself a single mum and needed to provide for the children. The original ethos has been continued throughout, assisting small business owners at any point of their business journey. Helping them in not making easy mistakes and always being there as their helping hand. Whether that be for accounts or payroll – for the things that only happen occasionally, the regular stuff or just a call away to discuss how to deal with a problem.

From 2007, Swann has employed the services of fully trained bookkeepers who are experts in various specific business sectors to make sure that every client is cared for in the ‘Swann’ team.

We are always striving to provide the best service we can to all of our clients. Endeavouring to keep up with the changes within the accounting and business world.

It is always a pleasure to look after our current clients and welcoming a new client is an exciting time for us, as every business is different.

‘Beware of little expenses. A small leak will sink a great ship’     Benjamin Franklin

Swann Systems Finals - Sheila

Sheila Bell, Director

Our Social Media


What our clients say

Swann Systems gives you peace of mind. They have a good team of experienced and well-trained people. The way Sheila treats my company with attention and care, defending my interest against third parties makes Swann the right decision for accounting, taxes and general companies advice.

Vicente Jauregui – Pimaco

I would just like to thank you and your team, particularly Caroline, for doing such an amazing job. I get the reports I want, and everything is done in a timely and professional way. This leaves me with the time I need to run my business and not have to worry about the book-keeping.

Sali Brown – Chelton Brown

“We are very pleased to have the support of Swann System's services. The payroll procedure is very simple and straightforward.  The team at Swann are very helpful and supportive. A great relationship - thank you!”

Emma Horton, Hope4 and Rugby foodbank Administrator

"Following the Retirement of our Accountant, Swann Systems stepped into the breach and bought our payroll into the 21st Century with the introduction of a computer based payroll system. Every aspect of our payroll is managed by Swann Systems, and all we need to do is write the cheques! Swann Systems provide prompt, accurate information and are pleasant to deal with."

Roger Evans, St. Oswalds Church 

"Our Bookkeeper had left at short notice in April and I had no idea how to perform payroll for the imminent year end. A supplier recommended Swann Systems. After understanding what we needed help with, Swann Systems promptly completed our payroll year end, filed them online. They also provided training so that I could take over the payroll and perform this activity for myself in the future. I found Swann System to be knowledgeable, friendly, thorough and very helpful. I would highly recommend them."

Dawn Christmas-Smith, Danetre Workshop Supplies (Training Client)

"We have been with Swann Systems for a number of years and have always found them to be efficient, accurate and very helpful when we need questions answering. As a charity, costs are important to us and we find that Swann Systems costs are not prohibitive for what they do for us. They are always friendly and this makes working with them a pleasure."

Roger Evans, St Matthew & St Oswald Church

"I have known Sheila in a professional capacity since 2006 and am always impressed by her professionalism, skill, dedication and very hard working nature. On a personal level, Sheila is a friendly and warm person and always a pleasure to work with."

Martin Sparrow, Suretax Accounting

“With the ever increase in knowledge, Revenue scrutiny and compliance associated with payroll, I decided that my time could be better employed than dealing with it and so contacted Sheila to do our payroll. The service has been excellent with the staff coming up with suggestions as to how we pay the most to employees with minimum deductions.

I have been pleased to recommend Swann Systems to clients to handle their payrolls and they have expressed how well the service is working for them.”

Jonathan Meredith, JM Accountants

"Swann Systems helped me take control, adopt new better book keeping habits & understand useful software. Having a shared "drop box" and forwarding them copies of email receipts and orders as they happened made life easy." 

Carin Jackson, Jackson Management

“Sheila has an upbeat and positive attitude, always with a smile on her face. She is proficient at her work and will always go that extra mile for you and spend time explaining any technical terms or figures in a way that can be understood if you are not accounts minded.”

Angela Steel, Alex Lee Kitchens Ltd

“Oh for more people like Sheila- who actually knows how to do the job well and delivers consistently! Makes my job as an accountant so much easier to have a bookkeeper who can actually book keep with intelligence, insight and integrity.”

David Nicoll, Management in a Box

"Sheila provided me with the services I required at a cost I could afford and helps us move to a workable accounting system and procedures. The service is brilliant and the people excellent"

Tim Hunt, Apollo Blinds

"Since Swann Systems came on board, they have made a huge difference, allowing me to concentrate on my core business. Sheila and Ian's professional and friendly approach makes a refreshing change. They are a real pleasure to deal with"

Trevor Ford, ITSU

"Sheila Bell and her company Swann Systems continues to be a solid, helpful and reliable company. Quite frankly without her assistance I would be in trouble, she is my rock, with a sense of humour!"

Roger Dore, Inspirational Labels

"I would like to take this opportunity to thank you for all your work that you have given to our company over the past two years. Your assistance has always been most professional but more importantly it has been done in a friendly way. Too often in this day and age people come in do their work and get out, but as you are aware I am not a professional Accountant and I am quite sure you must sometimes wonder what I have done. But you take it in your stride and very patiently show me the error of my ways. I am sure that we will continue to work together for many years to come."  

John Drake, Manager. Rugby Golf Club

"Many, Many thanks for all your help during 2009 with the keeping of our books. We have been delighted with the way in which you and Caroline have helped us during the year, furthermore we would be only too happy to recommend your services and act as reference for you." 

Tim Hunt, Apollo Blinds